Union Township Recreational monthly report to Board of Supervisors

 

The Union Township Recreation board assembled on October 4, 2005.

 

The Recreational board assembled to review the previous records and discuss any current issues. At the meeting the following items were discussed:

 

1)      All board members in attendance

2)      Supervisors in attendance:

a.      George Cheplic

3)      Previous minutes approved

4)      Funding:

a.        Monica opened a Recreational bank account.

                                                               i.      Received from Monica the treasury report.

1.        Questions for Supervisors to address:

a.        Copy of CD in the amount of  $1,600 for the Recreational board files

2.        Clarify:  

a.        Purely Philosophy question and or difference:

                                                                                                                                       i.      Specific reason why the board of supervisors are not using this budget specifically for improvements and events? No donated funds should be used for paying recreational costs. Why is this fund being used to pay bills? I.E. Electric / Sewage / Water

b.       If going to be used in this manor then please increase the fund to absorb the cost of theses utilities in order for us to have enough funding to do have community events or improvements.

c.        The payment to the business that provided the Pony rides & petting zoo was paid with a road crew check, why would this be?

d.       What was Lynch landscaping given $106 & $66 on 4/15/05?

b.        Balance $3,917.06 ( including CD)

c.        Income $6,148

                                                               i.      $5,000 budgeted Calendar year 2005 on line item 166 account number 450.000.

                                                              ii.      Community Day

1.        Spaces $330

2.        Donations $718

                                                            iii.      Bricks (ETD)

1.        $170

                                                            iv.      Brownsville Field rental

1.        $200

                                                             v.      Other Donations

1.        $0

d.       $1,600 CD for recreational usage.( Fox Children funds)

e.        Expenditures $4,100.94

                                                               i.      $400 spend to Eagle Scout landscaping project at Brownsville field

                                                              ii.      $850  - Barn Yard Animals for Community day 10/02/05

                                                            iii.      $2,850.94 as of 9/27/05

5)      Events

a.      Union TWP Community Day Recap

                                                               i.      Thanks to everyone that volunteered appeared to be a resounding success. We can only grow from here. Attached is a list of community persons the Union township recreational board would like to thank for their time and contributions.

                                                              ii.      Event raised $1,047 complete breakdown attached Breakdown attached

b.      “Brick by Brick”.

a.       This event is to bring the community together brick by brick. Projected project are as follows: (example form attached)

b.      Placed on the Brownsville park in front of the playground

c.       Small Bricks are $35.00 (51% to township)

d.      Large Bricks are $65.00 (66% to township)

e.       Bricks on display at township

c.       UTWP light up night

                                                               i.      12/3/05

                                                              ii.      Events to be determined

                                                            iii.      Location

1.        Brownsville Park or Township building

d.      Possible Monopoly game

                                                               i.      Presented by George Cheplic

                                                              ii.      Sell for $20 per game with community businesses and community people.

6)      General Recreational Policy & Procedures

                                                               i.      No one allowed leaving anything in the kitchen. Any food left is not the responsibility of the township or recreational board.

                                                              ii.      Received radar gun and submitted bill to George Cheplic for payment of $210 from Beaver Distributing Company. To be used for Community events, fund raisers, & lend to local athletic associations upon request.

                                                            iii.      Alcohol – not allowed to sell

                                                            iv.      Burning allowed once fire pit created, not allowed on Sunday’s.

7)      Pleasant View Park

a.      Request that gravel be placed in the parking spaces due to deterioration form weather. Parking would be hazardous for visitors.

 

 

8)      The Brownsville filed

 

a.      Policy Update:

                                                               i.      Rental:

1.        Publicize rental availability

                                                              ii.      Security for facility

1.        Locks to change after Soccer season

b.      The facility

                                                              i.      Usage:

1.      Athletic Associations

a.       Soccer – Finleyville Soccer Association

                                                                                                                                       i.      Fall season

1.        August 15th – November 15th 5pm  - dusk

2.        Saturday & Sunday to be determined when schedule for the next meeting. Could have four home games on Saturday’s.

3.        Key dates:

a.        October 15, 2005 U10 boys tournament

4.        Submitted Insurance to Recreational board.

                                                            ii.      Facility / field updates and needs: 

1.        Repairs completed to facility

2.        Why were stainless steel toilets not put in?  Request that whom ever fixed this remove them and replace with stainless steel.

3.        Gate on lower field will need replaced in really bad condition

4.        Road grew got lock for swing gate to upper field as well as they placed guard rail on the other exposed area.

5.        Placed 2 outlets out front on the building

6.        Request the Road Crew winterize the facility after October 29th, 2005.

7.        For next spring ensure the hard work the eagle scouts put in around the building does not go to waste please ensure the weeds are sprayed or pulled on a regular basis.

8.        Water heater needs repaired. Appears to have no hot water at facility and is leaking around the tank.

9)      Supervisor’s to Address :

1.      Nike site update?

2.      Did the township ever pass an ordinance to require new commercial or residential development donate funds towards recreational proposes for Union Township?

 

Will be pushing back the January meeting due to the holiday

 

 

Sincerely,

            Union Township Recreation Board Members